Tendering Auditors

Information about charity for the tendering auditors should include:

  • Name of the organisation
  • Brief details of its history and current operations
  • Organisation structure including governance
  • Finance - enclose last two years audited accounts and summary information about the organisation including any future plans for growth or retention
  • What sort of auditor the organisation is looking for - e.g. expertise in your particular area of charitable activity, other service such as VAT advice,attendance at trustee meetings etc

 

A timetable of the charity's audit year to include:

  • Financial year-end - in your case 2009/10
  • When you expect draft accounts will be available for audit
  • Timing of audit
  • When sign off accounts are required from the auditors
  • Approval by any sub committee (for example, audit) and trustees
  • How often auditing services will be required


Information to be requested from the auditor should include

  • Details about auditing firm to includes
  • Structure, size and capabilities relevant to your organisation
  • The firms major / relevant charity clients
  • The firms audit philosophy and methods
  • Two references of charities audited that can be taken up as required


The firms staff

  • The partner and manager (senior) who will be assigned to the audit, including details of relevant experience and qualification
  • The time which the partner and manager identified will devote to the audit
  • How the firm will mange succession planning and staff continuity


Audit Approach

  • How the auditor will undertake the work
  • Determine audit strategy and undertake audit planning
  • Address matters of audit scope and materiality for example,whether they select small numbers of transactions for investigation in depth or do broader tests of accuracy, and whether they consider to be critical levels of error warranting changes to the accounts
  • Identify and respond to critical audit issues
  • Control and co-ordinate the audit process
  • Ensure appropriate responsibility for decisions on the audit
  • Conduct the reporting arrangements


Fees details of proposed fees for the next three years should include

  • Fee for the charity audit
  • Fee for any pension fund, or subsidiary company (this is a company which is owned by a €˜parent company; the group has to combine their accounts together e.g. Age Concern)
  • Fee for any additional workIn particular the fee proposal should include an analysis of hours by grade of staff that will be involved on the audit together with details of hourly charge out rates
E.g.
  • Accounting technician
  • Audit Manager / Supervisor
  • Senior Partner
  • Indicate the basis of charging expenses
  • The proposed billing schedule
  • How will fees be set and agreed in future years


Process timetable

The document should include the tendering process which includes the informing the tendering auditor of the timetable for submitting information, interviews and when the decision will be made.

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CAP is committed to prioritising service delivery to under-resourced organisations. We are committed to;

Providing high quality, accessible, low cost services.
Equal opportunities - both in recognising diversity and in seeking to respond to meet these needs.
Encouraging organisations to be independent and enabling them to help themselves.
Providing our services on an independent and confidential basis.

 

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